P.O.
Box 34
Montgomery,
Al 36101-0034
The
Board and Officer’s Meeting was held at Alabama Department of Archives and
History (ADAH) on Tuesday, July 24 2001 at 10:00 AM.
I.
Attendees
included:
Tim Pennycuff, President
Ken Tilley, Treasurer
Marcie Green, Secretary
Linda Overman, Immediate Past President
Chris Davidson, Executive committee
Alden Monroe, Chair- Local Arrangements Committee
II.
Tim
Pennycuff began the meeting at 10:05 and thanked the attendees for coming and
ADAH for hosting and supplying refreshments.
III.
Alden
Monroe gave an in-depth report on the planning for the SAA 2002 meeting. He discussed several projects being
developed to promote the Birmingham, Alabama, meeting next fall. Projects being planned are as follows:
a.
6
articles written as publicity pieces which focus on such topics as Alabama
music and food as well as museums and sites around the city will be published
in Archival Outlook.
b.
Ideas
for tours are needed. Some suggested
were:
1.
Civil
Rights tour
2.
Selma/Montgomery
tour
3.
History
of Birmingham walking tour
c.
Alden
Monroe stated the need for several volunteers to work the registration desk at
the 2002 SAA meeting 8 hours a day for 4 days. One person per shift from the
Birmingham area is preferred to work the desk if at all possible.
d.
Ideas
were discussed for submission to the Program Committee for the 2002 meeting;
Early October 2001is the deadline.
Items suggested included the WWII scanning project at the AF Historical
Research Agency.
IV.
The
question of the SALA vice-president vacancy was raised next. Conclusion:
vacancy will remain open until the November 9th SALA
meeting. Chris Davidson volunteered to
be the Nominating Committee Chair. Ken
Tilley is willing to be nominated as Vice President.
V.
Tim
Pennycuff opened discussion on the Southern Archives Conference (SAC) meeting
for 2002. Issues included:
a. No member
state is in favor of hosting a SAC 2002 meeting due to cost and the up coming
2002 SAA meeting in Birmingham. Linda
Overman suggested SAC host a breakfast or reception during the SAA 2002
conference. Conclusion: a business reception will be held at the
Birmingham Public Library at no cost, thanks to Jim Baggett. Cost for catering will be split between SAC
member states. Tim Pennycuff is forwarding
this information to other SAC State presidents for approval.
b. Questions
were raised about other state memberships into SAC. South Carolina has approached SAC with interest in joining and
also a possible interest from Florida.
A state society must request in writing to join SAC. The request must be sent to the SAC
Coordinating Committee Presidents and Vice Presidents of current SAC member
states. It was suggested that this
issue could be voted on at the SAC business reception during the 2002 Birmingham
SAA meeting. Tim Pennycuff will contact
the other state Presidents, which have expressed interest.
VI.
The
November 9, 2001, SALA meeting was next on the agenda. It was suggested that time be set aside at
the November meeting to discuss the 2002 SAA meeting in Birmingham. Pertinent information about the SAA meeting
will be sent out in the SALA fall newsletter.
Proposals for SALA sessions were discussed with a session on County and
Local archives in the works by Ken Tilley.
VII.
Archives
Week was then open for debate. Linda
Overman gave a brief report on her work on Archives Week in 1999, which
consisted of a proclamation signed by the governor. It was stated that money and a new focus was needed for Archives
Week. The question of whether Archives
Week should continue this year was brought up.
Suggestions were to do articles, hold workshops or mount exhibits to
promote the week. Conclusion: To discuss Archives Week at the November
SALA meeting and ask the Local Government Archives Roundtable to discuss it at
its quarterly meeting.
VIII.
Last
on the agenda Clark Center is interested in creating an Appraisal Committee,
which would generate a list of consultants and other resources. ADAH, Mobile and AU were suggested to help
with the list. It was agreed by the
board to go forward with producing a list.
IX.
The
floor was open for questions or statements.
a.
Ken
Tilley suggested an addition of SALA membership in terms of classes of
members. Lifetime member ‘class’ was
suggested as well as a Patron ‘class’. Lifetime
member dues were suggested at $100.00 or less and Patron at $25.00. This suggestion will be discussed and
brought to a vote at the November 9th SALA meeting.
X.
The
meeting adjourned at 12:45 PM
Respectfully
submitted
Marcie
T. Green
MARCIE
T. GREEN
SALA
Secretary